HIM/Ward Clerk

Salary range: CI$44,700 to CI$60,108 per annum
Medical Records & Impatient Unit
Faith Hospital
Cayman Brac
View full job description
Application Deadline
14 April, 2024

The HIM/Ward Clerk provides complete Medical Records service at Faith Hospital, maintaining records electronically and manually, to allow for prompt retrieval and provision of information for patient services and care, statistics, planning and decision-making. The candidate is responsible for performing a variety of clerical duties relating to the updating and organizing of information on the nursing units, inpatient registration, and billing, and preparing birth and death notifications for submission to General Registry, Nurse Manager, and HSA Statistics office.

Primary Responsibilities: The successful candidate maintains all patient records in approved hospital systems (manual & electronic) to allow easy, prompt, and accurate retrieval of information. He/she is responsible for retrieving medical records promptly upon request and transports it to other sections of the HSA complex (clinics, wards, etc.). The candidate files diagnostic test results, radiology reports, ensures timely processing of Immigration, School, Employment and Government medicals recording, processing, and providing report to relevant agency. Also responds to inquiries from physicians, staff, and outside agencies and individuals regarding medical records. The candidate also logs all requests for patient information ensuring appropriate authorisation for release of information, control and process all incoming requests for medical certificates and statements for law enforcement officers and Legal Department to facilitate legal proceedings according to established protocols. He/she provides receptionist/secretarial services for the clinical units which includes patient registration and billing duties, analysing the records of each in-patient stay upon discharge, maintains supply of documents/form (such as billing) requiring for inpatient care and ward stock requisitions, attendance records, stat sheets, on call lists. The candidate compiles monthly statistical data, maintain the deceased register, files census reports. Also assists with Patient Referral duties in the absence of that officer and will take shared “on call” responsibilities.

Qualifications and Experience: The successful candidate should be a High School graduate with five (5) years’ office experience OR possess an Associate’s degree with three (3) years’ office experience. The candidate should have a working knowledge of medical terminology. He/she must be computer literate and possess good typing skills with excellent working knowledge of Microsoft Word and Excel. The candidate must be mature, responsible and possess good telephone etiquette.

A remuneration and benefits package, commensurate with experience and qualifications will beoffered to the successful candidates.