Executive Secretary (Support Services)

Job Summary: The Executive Secretary serves as the administrative assistant to the Director of Support Services and provides comprehensive secretarial, organizational, and administrative support to the Support Services Department. The successful candidate will coordinate daily administrative operations, manage schedules and correspondence, prepare reports and meeting minutes, maintain records and databases, support project tracking and reporting activities, and act as a liaison with internal and external stakeholders. The role is critical in ensuring the efficient functioning of the Support Services team and supporting the delivery of essential services across the Health Services Authority.

Qualifications and Experience: The successful applicant must possess an Associate Degree in Business Administration or a professional certification in a related field, together with a minimum of three (3) years' experience in a similar administrative or executive support role. The candidate must be proficient in Microsoft Office applications and demonstrate excellent written and verbal communication skills. Strong organizational, time management, and multitasking abilities are essential, along with a high level of attention to detail, initiative, and the ability to work independently. The successful candidate must also be able to maintain confidentiality, exercise tact and professionalism, and build effective working relationships with internal and external stakeholders.