Personal Assistant: CEO/Deputy CEO

Personal Assistant plays an essential role in the smooth operation of the CEO’s office. The post holder will be required to be flexible and to take on new tasks on short notice. The primary function of this job is to provide full administrative and secretarial management support to the CEO with due regard for the sensitive nature of information that flows through the office. All work will be handled in the most confidential terms.

Primary Responsibilities: The successful candidate will provide high-level administrative and executive support to the CEO, Deputy CEO and Board, ensuring the smooth and efficient operation of their offices. Key responsibilities include managing complex calendars, coordinating meetings, travel and events, preparing agendas and minutes, drafting correspondence and reports, and serving as a primary liaison with senior management, government entities, and external stakeholders. The role requires strong organizational skills, discretion, and sound judgment in handling confidential matters within a fast-paced environment. The candidate will support Board and leadership reporting, assist with HR and financial administrative processes, coordinate strategic initiatives and events, manage office systems and logistics, and respond to stakeholder and patient inquiries while maintaining effective working relationships across the organization. The candidate anticipates the needs of the CEO and Deputy CEO, manage competing priorities effectively, and contribute to continuous improvement of office operations while maintaining strong working relationships across all levels of the organization.

Qualifications and Experience: The successful candidate must have a Bachelor’s Degree in Business Administration or related field; a diploma in Secretarial Studies or a similar qualification with at least 5 years’ administrative experience. Must possess excellent secretarial skills and be adept at taking comprehensive minutes for executive-level meetings. at an executive level. The candidate should be knowledgeable of Microsoft Office Suite including the ability to draft presentations and reports monthly. The candidate must be capable of multitasking effectively while meeting tight deadlines. The candidate should be able to multitasking efficiently in meeting tight deadlines. Previous work experience in a health care setting is preferred, with knowledge of hospital and medical terminology. Postholder will be required to be tactful, discreet, maintain strict confidentiality and remain calm in stressful situations; must be able to deal effectively with difficult customers/patients when necessary.