Executive Secretary (Nursing Administration)

The Executive Secretary (Nursing Administration) provides secretarial services to the Director of Nursing and support to the Nursing Administration staff.

Primary Responsibilities: the successful candidate provides comprehensive administrative and secretarial support to the Director of Nursing, managing correspondence, reports, meetings, minutes and filing systems. The candidate maintains attendance/overtime records, office supplies and receptionist duties, and support national registers (Immunization, Birth). The role requires strong organizational skills, discretion, and the ability to manage competing priorities while maintaining professionalism, confidentiality, and accuracy in a fast-paced clinical environment.

Qualification & Experience: The successful candidate must possess an Associate Degree or Secretarial Diploma, with a minimum of three (3) years’ experience at an executive secretarial or personal assistant level supporting senior management OR five (5) years direct working experience at executive/secretarial level. Candidates must be mature, experienced professionals able to handle highly sensitive and confidential information. The candidate should have excellent typing skills and advanced proficiency in Microsoft Office applications, particularly Word and Excel, are essential. The role requires exceptional written and verbal communication skills, strong organizational ability, attention to detail, and the capacity to manage competing priorities in a fast-paced environment. Candidates should have strong interpersonal skills, sound judgment, initiative, and the ability to work independently under pressure are critical. Experience in a healthcare or clinical environment, familiarity with medical terminology, and the ability to deal tactfully and compassionately with distressed individuals would be an asset.