Executive Secretary (Medical Director's Office)

To provide professional secretarial and administrative support to the Medical Director, Chief Medical Officer and other Clinicians as required.

Primary Responsibilities: the successful candidate provides high-level administrative support to the Medical Director, Chief Medical Officer and senior clinicians, managing complex diaries, meetings, correspondence and confidential medico-legal records. The candidate serves as a minute secretary for governance meetings and coordinates medical boards, clinical privilege applications, recruitment and placement of interns/overseas students. Liaises with internal departments and external organizations, exercising exceptional discretion and judgment when handling sensitive information, communicating effectively, and working independently under pressure.

Qualification & Experience: The successful candidate must possess an Associate Degree or Secretarial Diploma, with a minimum of three (3) years’ experience at an executive secretarial or personal assistant level supporting senior management OR five (5) years direct working experience at executive/secretarial level. Candidates must be mature, experienced professionals able to handle highly sensitive and confidential information. The candidate should have excellent typing skills and advanced proficiency in Microsoft Office applications, particularly Word and Excel, are essential. The role requires exceptional written and verbal communication skills, strong organizational ability, attention to detail, and the capacity to manage competing priorities in a fast-paced environment. Candidates should have strong interpersonal skills, sound judgment, initiative, and the ability to work independently under pressure are critical. Experience in a healthcare or clinical environment, familiarity with medical terminology, and the ability to deal tactfully and compassionately with distressed individuals would be an asset.