Procurement Support Officer

The Procurement Support Officer provides support including administrative assistance to the Procurement Unit (including accounts section, only when needed) of the Health Services Authority.

Primary Responsibilities: The post-holder is responsible for the Authority’s procurement of routine and non-routine goods and services outside the tender process. This includes logging all incoming documents to Procurement Unit in a timely manner, distributing documents internally and externally within the Hospital compound and to the Ministry of Health, other Government Departments vendors and the public. The postholder assists in the preparation of Purchase Order (PO) for goods and services in the Encom and Iris Systems. This process includes ensuring that all Internal Requisitions (IRs) that do not require a Purchase Order (PO) is stamped with the correct stamp and descriptive reason as to why a PO is not required. Postholder matches incoming invoices against the relevant PO, separating POs to the relevant vendors and departments. Liaises with Decision Support Transaction Manager for proper IR authorization, follow up with vendors and sections on outstanding purchase orders, maintains filing system for the Procurement Unit and update goods and services databases including the IR log.

Qualifications and Experience: The successful candidate should possess a High School Diploma and at least three (3) years of Business Administration experience. The candidate should have excellent organizational, customer service, communication skills; be able to communicate with staff at all levels and be able to manage a high volume of work in a fast-paced environment. The successful candidate should be proficient in Microsoft Office (Outlook, Word, and Excel) and have a solid understanding of procurement policies and procedures. The ability to work independently and flexibility to meet strict deadlines are required. A valid driver’s license is required to seek signatories at other locations.