Administrative Assistant (Information Systems)

To provide administrative assistance to the Information Systems department. This will include but not be limited to assisting the Chief Information Officer, IT Operations Manager, HIM Manager (Medical Records & Coding), Clinical and Financial Analyst Manager and Information Systems Department.

Primary Responsibilities: The successful candidate provides administrative support for the Information Systems Department. This includes maintaining the filing systems for hard and electronic documents. The candidate solicits comparative quotations from various vendors, prepares and follows up all IT requisitions. This includes following up with vendors on purchase orders, quotations, and shipment. Distributes purchase orders to vendors and track deliveries. Review and track the Telecoms billing details to bring attention to Management any issues Maintains attendance records for vacation, sick leave, and special leave for all IT staff. The candidate also prepares documents for CIO, IT Operation Manager, Clinical & Financial Manager and HIM Coding Manager as may be required.

Qualifications include: The successful candidate must have a High School Diploma with at least two (2) years’ working experience of which one (1) year should be in an office environment OR a college degree and one (1) year working experience within an office environment. Must possess excellent typing skills. The candidate should possess good interpersonal skills and the ability to communicate effectively at all levels. Must be computer literate and proficient in Microsoft office Suite. Must be flexible, mature, responsible, and possess good telephone etiquette to deal with vendors and staff who contact Information Services Administration for various reasons.