Administrative Assistant (Human Resources)

The Administrative Assistant (HR) provides overall administrative support to the department and plays a key role in assisting with all human resources matters, specifically the recruitment team.

Primary Responsibilities: The successful candidate is responsible for administratively supporting the recruitment and selection processes in registering and responding to applications, writing to candidates, following up on applications, and HR reception desk coverage, handling general queries regarding vacancies and application tracking. Candidate supports recruitment activities, including advertisement preparation, testing, shortlisting, and preparing interview packets, processing, and sourcing of supplementary information for candidates; reference and credential verifications, medical tests, police certificates, pension & health insurance enrollments, completed application forms, and other required documents. The candidate assists with the onboarding of employees including coordination of locum/temp employees, booking accommodation, transportation, airport pick-up, and creating new employee files, ensuring that all required documentation has been received. Additionally, the candidate assists with the administration of the summer internship programme/volunteer program by facilitating the placement process and provide support with database management, creation of training certificates, and compiling training logs, and attendance reports for the respective Managers; this includes preparation of training materials, scheduling and arranging training rooms, and ordering refreshments. The candidate will be required to source quotes from local and international vendors, track receipts and spending, and follow-up on outstanding payments.

Qualifications and Experience: The candidate must be a High School graduate with at least two (2) years working experience of which one (1) year should be in an office environment OR a college degree and one (1) year working experience within an office environment. Experience in Human Resources would be desirable. The candidate must possess good interpersonal skills and the ability to communicate effectively at all levels; to understand basic instructions and follow simple and structured procedural guidelines. The candidate must be able to maintain confidentiality, work under pressure, possess good time management skills, and work on their own initiative. Must be computer literate and proficient in Microsoft Office suite, possess a valid driver’s license, and have access to own transportation.