Home FOI Request Info Costs

Costs Associated with a Request for Information

  • There shall be no fee for inspection of a FOI record within a public authority. However, a requestor may be required to pay reproduction and disbursement costs. Details concerning costs and payment are contained in the FOI Regulations. Follow this link to the FOI website - www.foi.gov.ky.

  • The applicant will be informed in writing of any fees payable. The 30 working day deadline for responses will be frozen until any fee required is paid. If the fee is not paid within 3 months it will be assumed the applicant no longer requires the information and the request will be void.

    • FEES

    This Schedule prescribes the fees for standard formats, which shall be supported (as applicable) by all public authorities providing copies of records under the Freedom of Information Law.

    Copies may be made available in non-standard formats, at a price to be determined by the public authority, not exceeding the actual material and labour costs incurred to produce the copy.

    1. Photocopy: (a) Black and white copy (all sizes) - $1.00 per page; (b) Color copy (all sizes) - $1.50 per page.

    2. Photographs: (a) Black and white / colour (digital photographic print from digital file, scanned hardcopy or existing negative); (i) 8 ½ x 11 (or smaller) - $5.00; (ii) 8 ½ x 14 - $7.50; (iii) 11 x 17 - $10.00; (b) Black and white (photocopy or standard print-out) - $1.00; (c) Colour (photocopy or standard print-out) - $1.50.
    3. Conversion of an analogue audio or video record (eg tape or reel-to-reel) into digital MP3 or DivX file format: an amount that does not exceed the actual costs incurred by the authority, based on hourly rates of staff undertaking the conversion, plus the purchase cost of any carrier medium (compact disc or DVD).

    4. Microfilm duplication 35 mm ($ 1, 500.00 per roll of 1, 000 ft microfilm; minimum order of 10ft at a cost of $ 150.00. Microfilm duplication 16 mm ($ 380.00 per roll of 100 ft microfilm. A minimum order of 10ft at a cost of $ 38.00. Microfilm print-out Black and white copy (all sizes) - $1.00 per page.

    5. Transcripts - an amount that does not exceed the actual costs incurred by the authority, based on hourly rates of staff undertaking the transcription.

    6. Conversion of a microfilm record into digital JPEG file format: an amount that does not exceed the actual costs incurred by the authority, based on hourly rates of staff undertaking the conversion, plus the purchase cost of any carrier medium (compact disc or DVD).

    7. Blue print reproduction ($3.00 per sheet).

    8. Maps and plans ($5.00 per page).

    9. Print-out of a digital document or database report Black and White copy (all sizes) - $1.00 per page.

    10. Provision of a digital record (text or image) in standard PDF, JPEG or TIF file format: (a) by email -no charge; (b) on compact disc or DVD - $2.00.

    11. Conversion of a paper record (text or image) into digital PDF, JPEG or TIF file format: the actual costs incurred by the authority, based on hourly rates of staff undertaking the conversion, plus the purchase cost of any carrier medium (compact disc or DVD).

    12. Digital text files converted to audio formats for visually impaired the actual costs incurred by the Computer Services Department, based on hourly rates of staff undertaking the conversion, plus the purchase cost of any carrier medium.

    13. Posting of record: Where access to the record to which the request relates is to be given in the form of the provision of a copy of the record and the copy provided is, at the request of the applicant, to be sent by post or courier, a charge in respect of the posting or delivery of the copy not exceeding the actual cost of post or delivery.

    14. Shipping cost (actual cost of shipping method chosen by applicant and a preparation charge of $20.00).

    15. Expedited service: $ 50.00 payable on making the application.